This is an exciting role within our London based Bid Team to be a key part of the growth of our company. You will be responsible for devising “win-themes”, coordinating inputs from our supply chain, creating draft responses, liaising with suppliers and partners for reviews and producing final responses, written to a high standard. You will also take ownership of our library of responses, including company CVs and case studies, re-writing them to improve their impact.

You will produce professionally written proposal content that clearly articulates the company’s value proposition and in accordance with the McBains brand “tone of voice”.

This important role requires an ability to work under pressure and to demanding deadlines and, ideally, you will be able to demonstrate a track-record of thriving in a busy environment.

Graduates with ambition to work in a fast-growing, multi-disciplinary company will also be considered for this vacancy, as training will be provided.


Proven skills in producing and editing proposal content within a complex business environment. The Bid Writer will be experienced in leading bid briefing and strategy sessions, participating in key review meetings / final document review, content sign off and document production. Experience of coordinating and updating a knowledgebase system is beneficial. Ability to communicate at all levels will be a key attribute of the successful candidate.

Core Responsibilities

  • Lead bid strategy sessions with bid / proposal team members and key stakeholders
  • Proactively develop and manage a network of professional services experts
  • Assist the Group Bid Manager (GBM) in developing a proposal structure
  • Identify and re-work existing pre-written content where relevant
  • Deliver completed written proposal responses to the GBM or Bid Manager (BM) against agreed RFP deadlines, escalating issues as required
  • Re-write / edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, technical / product teams, finance, commercial, legal and delivery

Detailed Requirements

  • Writing tenders and bids based on instruction and detailed information from technical experts and knowledge holders (normally professional services experts and Directors), referring back to them for editing and final approval, leading to increased success in winning contracts
  • Project manage the completion of individual tender applications when appropriate, including:
  • Present all new proposal content to the GBM for potential re-use
  • Maintaining an awareness of contracts due for tender and taking responsibility for acquiring pre-qualification questionnaires and tender documentation.
  • Negotiating contributions from other specialists and researchers and allocating appropriate deadlines for completion.
  • Collating the input of disparate contributions to create a coherent and well-structured final bid proposal.
  • Ensuring the timely submission of bid proposals and fee offers.
  • Writing up new approaches to service provision in a manner that will support their marketing and/or attractiveness to potential clients.
  • To coach sales teams and professional services experts in writing best practice
  • Developing and maintaining a library of tender document templates and “stock answers”. To act as a reference point for other staff involved in the bidding process and to ensure a unified and consistent approach to proposals in accordance with the company’s brand positioning and “tone of voice”.

Required Skills

  • Communicate and influence at a senior level (coaching skills)
  • A high attention to detail with an excellent editing and proofing ability
  • Excellent literacy skills, with an extensive vocabulary
  • Possibly a journalism background
  • Deadline driven with effective time management skills
  • Thrive in a busy environment
  • Ability to multitask and prioritise workload
  • Experience in the professional services sector
  • Proven bid team involvement
  • Can demonstrate effective bid writing skills
  • Outgoing and proactive approach
  • Self-starter and ambitious
  • Proposal automation software (or similar) experience


  • Degree educated
  • Potentially suited someone with a Degree in Humanities, English Literature or Journalism, as well as a professional writing background
  • Advanced MS Word skills & proficient in MS Office is necessary
  • Certified to APMP Foundation or Practitioner Level would be an advantage
  • Experience in Adobe InDesign CC would be an advantage


Please email your CV and covering note to [email protected] for the attention of Gareth Hird.

We are an Equal Opportunities Employer and our commitment to training and quality of service is reflected in our ISO 9001:2008 quality accreditation.

Reporting to:
Group Bid Manager / Commercial Director

Compile your custom collection of content from around McBains to quickly share with your colleagues

Manage collection
Share collection

Added to collection

Removed from collection{shortCode}

The new name for McBains Cooper